Get Started With Structured!

June 12, 2023

How to get started with Structured

Structured is a simple day planner that brings your to-do’s and events to one place. Here is a quick guide to help you get started with the most essential functions of Structured. First, you will need to get to know the two main features of Structured that you can use to coordinate your tasks: the timeline and the inbox. Let’s start with the timeline!


The timeline of Structured will help you to organize your days in as much detail as you need. Here, you can enter any task you want to get done by a certain time. Whenever you have finished one of your tasks you can simply cross it off your timeline.

When you are using Structured for the first time, you will notice that there are already two tasks per day saved on your timeline: “Wake up!” and “Sleep well!”. Even if you don’t wake up and go to sleep at the same time every day, having this as a set task each day might help you to give your day some structure. So, as a first step, you can adjust these tasks to the times when you usually get up and go to bed. For this, simply tap the task and select Edit task. After picking a time, you can choose whether you want to adjust the task only for the selected day or for all upcoming “Wake up!” and “Sleep well!” events.

The next tasks you might consider adding to your timeline are your meals. Having a set time for your meals gives you a clear overview of the time you can fill with tasks and also helps you to keep to a regular meal schedule. This way, you will avoid cramping in a two-minute snack in between two work calls or forgetting to eat all together. Regular meals are important and deserve their own time slot in your day! To create a new task, simply tap the ➕ sign in the lower right corner of your timeline. Now you can enter your task, set a time and duration for it and choose an icon to best represent it. How about a coffee cup for breakfast, a bowl of soup for lunch, and a slice of pizza to represent dinner? If you own the Pro version of Structured, you can even create recurring tasks for your meals to take place at the same time every day.

Now that your timeline contains the most important things, you can start filling the remaining time with your to‑do’s for the day. Don’t be too picky about what to add to your timeline. Even adding mundane tasks like “Brushing teeth” or “Grocery shopping” will help you in optimally structuring your day. If a tasks feels especially daunting, you can split it up into several subtasks. This can help make a task easier to accomplish. For example, “Spring cleaning” could be divided into: “Clean windows”, “Wipe cabinets”, and “Scrub the oven”.


You probably have a bunch of to-do’s floating around in your head that you haven’t had time to check off yet. Particularly hard to accomplish are tasks that have no specific deadline and are therefore very easy to put off for weeks at a time. Structured has a special place for this type of task called the Inbox. With the inbox, you can not only make sure that you don’t forget these tasks, but also include them in your day when you find the time. Whenever you have an opening in your timeline, you can simply drag and drop a task from the inbox into a time slot, where it will be ready to be checked off.

Customize it!

Now that you know your way around the basic functions of Structured, you can start making it your own. For every task you saved in Structured, you can decide whether or not you want to receive a notification when it begins. When going into the apps setting, you can further customize your notifications. You can also modify the appearance of the app by switching to a different color, simplifying the layout, enabling dark mode, or changing the app icon. And if you really want to get into it, you can set up a widget for your home screen or import tasks from the Apple calendar app.

Help center

Hopefully, this guide was able to help you with your first steps with Structured and thereby with getting your tasks, appointments, and to do’s in order. If you have difficulties with any of the features of Structured described here, a visit to our Help Center might pay off. Here, you can also find tips for troubleshooting of any kind in case you run into problems with your app.

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